Policy 2-0206

Add, Drop, & Withdrawal Deadlines

All important deadlines are also listed on the syllabus attachment.  Click on the desired semester for more complete information.

Fall 2008

• Last day to add without instructor approval  - August 25, 2008
• Last day to add with instructor approval - August 29, 2008
• Last day to drop/ withdraw with an automatic "W" - November 7, 2008
• Last day to withdraw completely from the University with an assigned "W" or "F" - November 21, 2008

* For Short/Block courses refer to Add/Drop dates on the Registrar's webpage.

If your advisor is not available at a time when you need help please go to the Student Academic Services Office in your college for assistance.

Procedure for Adding a Course (after you have enrolled) -Adding Without Instructor Approval - by August 25, 2008

1. You may add course(s) without instructor approval by
   • logging onto SIS WEB for students, or
   • submitting a completed Drop/Add Card to Registration Services (321 SU) or Enrollment Services in Tulsa. 
2. Print and double check your schedule after any change you make to ensure it has been done correctly.

Adding With Instructor Approval - August 26 - August 29, 2008

1. To add a course during this period you must obtain the signatures of your adviser and instructor on a drop add card.
2. Take the completed drop/add card, with adviser and instructor signatures, to Registration Services (321 SU) or Enrollment Services in Tulsa. 
3. Print and double check your schedule after any change you make to ensure it has been done correctly.

Short/Block Courses -

• Proportionate add, drop and withdrawal dates apply to Short/Block courses.
• Students who wish to enroll in a short course must do so before 5:00 p.m. on the first day of the Short course. 
• Short/Block courses are added and dropped by completing a add/drop card.
• Take the completed card to Registration Services (321 SU) or Enrollment Services in Tulsa.

Dates for Short/Block courses that are offered for resident credit and other information regarding Short/Block courses are available on the Registrar's Homepage at http://www.okstate.edu/registrar/. 

Procedure for Dropping and Withdrawing -

Definitions -

Dropping a Course(s) may occur during the first twelve weeks of the semester.  This means, however, that you are still enrolled in at least one other OSU course.  (Remedial courses cannot be dropped without written permission of the advisor.)

Withdrawing from the University means that you are dropping all of your courses and are no longer enrolled for the current semester.  You cannot withdraw from the University if you have already completed a short course during the current semester.

Dropping via SIS Web for Students - by August 25, 2008

 You can drop a course on SIS Web for Students only before the end of the sixth class day.   After that date a completed Drop/Add card must be taken to Registration Services (321 Student Union) or Enrollment Services in Tulsa in order for the course to be removed from your schedule.

Dropping with an automatic "W" Procedure - August 26 - November 7, 2008

1. You must obtain your academic adviser's approval before you can drop a course.
2. Deliver the completed Drop/Add Card to Registration Services (322 Student Union) or Enrollment Services in Tulsa in order for the course to be removed from your schedule.  Failure to complete this step will result in an "F" on your transcript.
3. Print and double check your schedule after any change you make to ensure it has been done correctly.

Withdrawing from the University - August 26 - November 21, 2008 (November 7-21 drop with "W" or "F")

Forms and information are available in the Registrar's office (322 Student Union) or OSU-Tulsa Advisement Center.  If you completed a short course earlier in the semester you are not eligible to withdraw from the university; you must complete a Drop/Add card. 

Deadline for late drop/withdraw for the Spring/ Summer 2008 semester. The maximum time period for requesting to drop a course after the deadline is no later than four months after the date the grade for the course is officially due in the Registrar’s Office (Spring - September 9, 2008, Summer - December 1, 2008), or six weeks after the student begins a new semester (Spring - September 9, 2008, Summer - September 30, 2008), whichever comes first.

Late Drop/withdrawal Procedure - After November 7, 2008

Deadline. The maximum time period for submitting a petition to drop a course after the deadline is no later than four months after the date the grade for the course is officially due in the Registrar's Office, or six weeks after the student begins a new semester, whichever comes first.

A course may be dropped by petition but only when verifiable extenuating circumstances can be demonstrated.  Verifiable extenuating circumstances must be reasons beyond your control, such as serious illness or accidental injury.  Poor performance in class is not an extenuating circumstance. 

1. Obtain a petition to drop a course after the deadline from your advisor.
2. Fill out the drop petition and attach a written statement to your petition explaining your extenuating circumstance and include any evidence that would prove your claim.
3. Get the signature of your advisor and director of student services.
4. Submit the completed petition form to Academic Affairs (101 Whitehurst).
5. The Late Drop Committee meets every Wednesday after the drop date through the week after final exams each semester or summer session.  The committee will review your petition and approve or deny your request.
6. If your petition is approved you must take the approved petition to your instructor for grade assignment.  Please note, your instructor may assign a grade of  "W" or "F".
7. Submit your approved petition to the Registrar's Office (322 Student Union)  or Enrollment Services in Tulsa in order to finalize the course drop.

Late Withdrawal  -  After November 21, 2008

1. You must complete a withdrawal form and attach a written statement to your petition explaining your extenuating circumstance and include any documentation that will verify your claim. 
2. The withdrawal from requires the instructor's signature with an assigned grade of "W" or "F". 
3. Submit the completed forms and supporting documentation to the Office of Academic Affairs in 101 Whitehurst or OSU-Tulsa Advisement Center. 
4. The committee will review the petition and approve or deny the request. 
5. If the petition is approved the Registrar's office will process the request.

Stillwater Student Late Drop Form - PDF | DOC
Tulsa Student Late Drop Form - PDF | DOC

Deadline to file a petition for late drop. (Spring 2008 deadline - September 9, 2008) The maximum time period for submitting a petition to drop a course after the deadline is no later than four months after the date the grade for the course is officially due in the Registrar's Office, or six weeks after the student begins a new semester, whichever comes first.

Late Drop Committee -
The late drop committee is composed of a representative from each college and a nonvoting representative from the Registrar's office.  They meet every Wednesday after the drop date through the week after final exams each semester or summer session to review petitions.  Petitions submitted after this date will be reviewed in the next term.  The committee will determine by majority vote whether the student’s circumstances merit the granting of an exception to the deadline for dropping courses.  The key questions in determining whether to approve the drop after the deadline are (1) did the circumstances described change or arise after the deadline, and (2) why do the circumstances described affect only the course requested to be dropped.

The Decision of the committee is final.  Members of the committee have full authority to act on the petitions as representatives of faculty and administration.  No appeal exists for the decision of the committee.

Student Academic Services Offices by College

Tuition Appeal - According to the Oklahoma State Regents of Higher Education, institutions may refund tuition and fees paid by a student who must withdraw from the institution due to hardship or extraordinary circumstances.  Students may only petition for refund of tuition and fees for course in which they have officially withdrawn.